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United Kingdom

Corporate ICT Project Management Lead

Due to our international growth ambition, we are looking for a senior PM who is also actively engaged in managing projects as well as leading a small team of Project Managers. The primary role of the PM Lead is to establish and maintain program management standards, processes, and best practices, ensuring that projects are executed efficiently. Further, the PM Lead also enables optimal utilization of resources and help our business achieve strategic objectives. Furthermore you establish a project governance framework with a structured approach to govern the different parts of the program. It involves various stakeholders like team members, project managers, project sponsors, investors, clients, etc. These stakeholders have well-defined roles, responsibilities, and decision-making capacities.  
 
Over time the role will expand into portfolio management to govern the multiple change and ICT related projects within Kiwa. This would include ensuring efficient portfolio execution, optimal resource utilization, and the successful achievement of strategic objectives. You will establish a robust portfolio governance framework involving key stakeholders, aligning portfolio with business goals, and facilitating informed decision-making. 

Key Responsibilities
Project Management responsibilities:

  • • Set a strategy and approach for professionalizing the Project Management function within Corporate IT.
  • Lead a team of PMs setting their priorities and objectives and give guidance on day to day tasks.
  • Build a PM community across other parts of the Kiwa landscape.
  • Lead and manage individual projects from initiation to closure.
  • Define project scope, objectives, and deliverables in collaboration with stakeholders.
  • Develop detailed project plans, schedules, and budgets.
  • Coordinate and allocate resources effectively to ensure project success.
  • Monitor project progress, identify risks, and implement mitigation strategies. 
  • Communicate project status, issues, and successes to stakeholders.
  • Ensure project deliverables meet quality standards and client expectations.

PMO responsibilities:

Working with the PMO Lead help to establish a PMO governance and framework to centralize information and deliver it to the right stakeholders. To ensure that the management makes informed and timely decisions for the success of the program. Following are some examples of management reporting:

  • Overall progress and health of projects.
  • Status of milestones and deliverables.
  • Financial information about the budget, forecast, actuals, margins, etc.
  • Project risks and progress on mitigating these risks.
  • Operational efficiency and project performance.
  • Effective management and utilization of enterprise resources

The PMO is currently a new function within the IT Function and your role is to drive professionalization and standards.

Role overview
Key factors of success:

  • Provide comprehensive management reports.
  • Forecast and enable resource capacity planning.
  • Plan and schedule resource efficiently.
  • Streamline and automate processes and workflows.
  • Reuse project learning and knowledge.
  • Mentor and train project managers.
  • Establish a good working program governance structure

Skills and knowledge  

  • Project Management Office: experience of working with and developing best practice on how to deliver value to the business by running a lean and efficient project management function.
  • Project and Program Management: Proven ability to lead successful projects and programs in a complex and international environment.
  • Resource Planning and Optimization: Strong skills in planning and scheduling resources efficiently, with the ability to forecast and enable resource capacity planning to support project demands.
  • Process Optimization: Extensive experience in streamlining and automating processes and workflows, ensuring enhanced efficiency and effectiveness in project delivery.
  • Risk Management: Demonstrated expertise in conducting ongoing risk assessments, developing mitigation strategies, and implementing risk management practices across diverse projects.
  • Communication and Collaboration: Excellent communication skills with a proven ability to facilitate team collaboration and communication, fostering an environment conducive to successful project outcomes.
  • Mentorship and Training: Track record of mentoring and training project managers, contributing to the development of a high-performing project management team.
  • Project Portfolio Governance: Adept at establishing and maintaining a robust project portfolio governance framework, defining clear roles, responsibilities, and decision-making structures.

Education and Experience 

  • Bachelor’s/Master’s Degree: preferably in Business Administration, Project Management, or a related field.
  • Certifications: Management of Portfolios (MoP), PRINCE2, Agile/Scrum or equivalent certifications highly desirable.
  • Experience: Minimum of 8 years of experience in PMO and experience in Project Portfolio Management.
  • Leadership Roles: Proven track record of collaborating with cross-functional teams, implementing best practices, and delivering successful outcomes in complex, international environments.
  • Technology Proficiency: Familiarity with project management tools, enterprise resource planning (ERP) systems, and a strong aptitude for leveraging technology to enhance project efficiency.
  • Analytical Skills: Strong analytical and problem-solving skills, with the ability to make data-driven decisions and provide insights for continuous improvement. 
  • Communication Skills: Excellent written and verbal communication skills (English/Dutch), with the ability to present complex information in a clear and concise manner.
  • Adaptability: Ability to thrive in a fast-paced environment, adapting to changing priorities and evolving business needs.

This combination of education, certifications, and hands-on experience will empower you to excel in the Program Management Officer role at Kiwa.

Where will you work?

In this role, you will be reporting to the Chief Information Officer and will we be also working together with the other business departments. Working location will be at the Kiwa location in Rijswijk, although it is also possible, after the familiarization period, to work partially from home.

Interested? Send your CV to esears@venquis.com